TO: Recent and Upcoming Harvard Chan School Graduates
RE: FAQs regarding Harvard University IDs (HUIDs), emails and access to campus resources after graduation.
FROM: Jim Smith, Assistant Dean for Alumni Affairs and Career Advancement
DATE: May 25, 2016
Following are a series of Frequently Asked Questions (FAQs) to help you understand changes to your student access after graduation.
These FAQs have been drafted in consultation with the Office of Alumni Affairs and Career Advancement and the Offices for Student Affairs, Information Technology and Operations to address some of the issues that arise each spring for our new graduates. I hope you find this information helpful.
Why is my HUID disabled so soon after graduation?
Harvard University policy mandates that all HUIDs be deactivated and turned in immediately following commencement, since the legal relationship between student and University has ended. However, we know that new graduates often have a need to access the Harvard Chan School buildings and have developed this memo to help new graduates negotiate the transitional period immediately following graduation.
Why did the security guard ask me to turn in my HUID?
HUIDs remain the property of Harvard University and must be turned in as soon as the ID is no longer active.
What about Canvas? Can I still access my course materials after graduation?
Access to your Canvas courses will be removed shortly after Commencement. Please do not delay accessing any materials from Canvas that you may need as individual access cannot be restored after that time.
I’m still looking for a job, can I use the Career Advancement Office after graduation?
Yes. A variety of services are available throughout your career. Please visit the Career Advancement website for more details.
I still have some work to do and need access to Harvard Chan School buildings. What should I do?
Alumni are always welcome to visit the Harvard Chan School campus buildings. If you only need access for the day, please identify yourself to the Kresge entrance security guard as a graduate of the Harvard Chan School and the security guard will direct you to the ID office. The ID office will ask for a photo ID and will be able to issue you an alumni visitor pass for the day. Alumni may only receive a single day pass without making prior arrangements with a department or program administrator, and no more than two day passes will be issued in any given three month period. If you need to have sustained access to the Harvard Chan School buildings after graduation to complete work or for other legitimate business or academic reasons, please see your department or program administrator, who can sponsor you for a one-week, 30, 60 or 90 day temporary ID that will allow you access to the portions of the campus that are necessary for completing your work. The decision to sponsor a temporary ID is at the sole discretion of the department or program and may be rescinded at any time. (revised July 10, 2013)
Does my Harvard email expire?
No. Beginning with the Class of 2012, your Harvard email address is yours to use for your lifetime and will never expire. All alumni, including those graduating prior to 2012, can register for a lifetime Post.Harvard email forwarding address described below.
How can I connect with other Harvard Chan School alumni specifically?
A unique benefit of attending the Harvard T.H. Chan School of Public Health is
that you are part of a great School within a great University! Our
alumni are members of both the Harvard Chan School Alumni Association and the
University-wide Harvard Alumni Association (HAA) described below. To
join the Harvard Chan School Alumni Online Community please note that there is a separate registration process from the HAA registration below. The Harvard Chan School Alumni Online Community
features a secure, password protected, Harvard Chan School-specific alumni directory,
an alumni mentoring network, a section to post class notes, regional groups, current news about Harvard Chan School faculty and alumni,
as well as career and volunteer opportunities around the globe. Whenever your home or business information changes, you should be sure to update your profile at the Online Community. The Harvard Chan School Alumni Community will be moving to the Harvard Key login system in the summer of 2016.
I got an email about joining the Harvard Alumni Association (HAA). What's that about?
As an additional resource, all Harvard alumni are eligible to register with the Harvard Alumni Association (HAA) at a password-protected site offering a variety of services, including a University-wide alumni directory, distance learning programs, career/networking opportunities, and a lifetime Post.Harvard email forwarding address. Messages sent to your Post.Harvard address (firstname.lastname@example.org) are forwarded to an email account that you provide. You will still need to have an email account through a service such as Gmail, Yahoo or another email provider. The Post.Harvard email forwarding address will never expire as long as you provide a current email account to which it can redirect. To register:
1. Go to the HAA website.
2. Click where it says "Alumni Login or Register" on the top righthand side of the page and
3. Follow the information requests in order to register.
4. You will need to claim your Harvard Key to register.
If you have any problems registering, please contact the Post.Harvard help desk at (617) 496-0559 or visit the HAA contact us
I’m still doing some research. Can I use the Countway Library or other Harvard Libraries after graduation?
Alumni can apply for borrowing privileges at Countway and Widener Libraries for a fee, and we recently launched alumni access to one of the largest publishers of online journals. Your alumni representatives serving on the Harvard Chan School Alumni Council are continuing to seek new ways for Harvard Chan School alumni to access Harvard's vast scholarly resources. Visit our benefits page
to see what scholarly resources are currently available to our alumni and how to access them.
If you have questions about any of these FAQs, please fee free to email the Office for Alumni Affairs
or call +1 (617) 432-8429.
Photo: Suzanne Camarata for Harvard T.H. Chan School of Public Health.